Privacy Policy

Last updated: [Insert today’s date]

Proofts (“Company”, “we”, “us”, “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the “Site”) or request our door hanger design, printing, and delivery services (collectively, the “Service”).

By using our Site or Service, you consent to the data practices described in this policy. If you do not agree, please do not use our Site or Service.

1. Information We Collect

We collect information that you voluntarily provide to us when you:

  • Fill out our Quote/Order Form

  • Contact us via email, phone, or text

  • Sign up for marketing emails (if you opt in)

Personal information you may provide includes:

  • Full name

  • Business name

  • Email address

  • Phone number

  • Target zip codes for delivery

  • Door hanger quantity and design preferences

  • Special delivery instructions

  • Any other details you choose to share

Automatically collected information (via cookies and similar technologies):

  • IP address

  • Browser type and version

  • Device type

  • Referring website

  • Pages visited and time spent on our Site

  • Approximate geographic location (city/region)

We do not collect sensitive personal information (e.g., Social Security numbers, financial account credentials) through our form.

2. How We Use Your Information

We use your information for the following purposes:

PurposeExplanationProvide our ServiceTo process your quote, print door hangers, coordinate delivery, and send you photo proof.Communicate with youTo send quotes, invoices, delivery updates, and respond to inquiries.Improve our Site & ServiceTo analyze usage trends, troubleshoot issues, and optimize user experience.Marketing (with consent)If you opt in (via checkbox on our form), we may send you occasional case studies, tips, or promotions. You can unsubscribe at any time.Legal complianceTo comply with applicable laws, respond to lawful requests, or enforce our Terms & Conditions.

We do not sell your personal information to third parties.

3. Sharing Your Information

We may share your information only in these limited circumstances:

  • Service providers (e.g., printing companies, email platforms, cloud storage like Google Drive) – only as necessary to fulfill your order. These providers are contractually obligated to protect your data and use it solely for the services they perform for us.

  • QR code platform (if you purchase our QR code add‑on) – we share your client’s target URL with a third‑party QR generator (e.g., QRTRAC) to create the dynamic QR code. That platform’s privacy policy governs their handling of scan data.

  • Legal requirements – if required by law, court order, or government request, or to protect our rights, property, or safety (or that of others).

  • Business transfers – in the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner, who will be bound by this Privacy Policy.

We do not share your information for cross‑context behavioral advertising (e.g., no third‑party ad networks).

4. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Remember your preferences

  • Understand how you navigate our Site

  • Help our Site function properly (e.g., form submissions)

You can control cookies through your browser settings. Disabling cookies may affect some Site functionality.

We do not currently respond to “Do Not Track” signals because no universal standard exists.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. These include:

  • Encrypted connections (SSL/TLS) for form submissions

  • Access controls (only authorized team members see your data)

  • Secure storage of any digital files (e.g., Google Drive with two‑factor authentication)

However, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security. You share information at your own risk.

6. Data Retention

We retain your personal information only as long as necessary to:

  • Fulfill the purpose for which it was collected (e.g., complete your delivery and provide proof)

  • Comply with legal obligations (e.g., tax records – typically 7 years)

  • Resolve disputes or enforce our agreements

After that, we will delete or anonymize your information. Quote requests and delivery photos may be kept for up to 12 months for customer service and analytics, unless you request earlier deletion (see Section 8).

7. Children’s Privacy

Our Service is not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe a child has provided us with information, please contact us, and we will delete it promptly.

8. Your Privacy Rights (for Texas & U.S. residents)

Depending on your state of residence, you may have certain rights regarding your personal information. While Texas does not yet have a comprehensive consumer privacy law like California (CCPA/CPRA) or Virginia (VCDPA), we voluntarily offer the following rights to all U.S. residents:

  • Access – You may request a copy of the personal information we hold about you.

  • Correction – You may request that we correct inaccurate or incomplete information.

  • Deletion – You may request that we delete your personal information, subject to certain exceptions (e.g., we need to retain records for tax or legal compliance).

  • Opt‑out of marketing – You may unsubscribe from marketing emails by clicking the “unsubscribe” link in any email or contacting us directly.

To exercise these rights, please contact us at hello@proofts.com. We will respond within 30 days. We will not discriminate against you for exercising your rights.

9. Third‑Party Links

Our website may contain links to other websites (e.g., our QR code platform’s dashboard, Google Drive). We are not responsible for the privacy practices of those third parties. We encourage you to read their privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with a new “Last updated” date. If we make material changes, we will notify you by email (if we have your address) or by a prominent notice on our website. Your continued use of our Service after changes constitutes acceptance.

11. Contact Us

If you have any questions about this Privacy Policy or your data, please contact:

Proofts
Email: Info@proofts.com
Phone: (713) 815-8860